• Tom Harris

Simple Search - Dynamic Jira Reports Dashboards for Everyone

Updated: May 17, 2020

Dashboards were where data went to die… let’s bring them back to life!

Have you ever read a job listing advertise a company as static, never changing, and set-in-stone? Even if these descriptions are clichéd half-truths, at least we know that everyone is striving to work for an agile and dynamic business!

So why do most companies, neglect the data they base business decisions on as static, and never-changing?

Jira dashboards have always been an oddity. They provide insights into the vast amounts of data buried deep inside Jira, but make it as difficult as possible to actually create useful reports.

Spreading your data across 10, 20 maybe even 100 different dashboards means you might as well be printing out Excel Spreadsheets and building a paper fort around your desk. This would be about as useful but a lot more fun!

Real-world scenario

You want to view the progress of multiple projects and multiple teams.

So in Jira, you create a dashboard that looks something like this for Team Alpha:

Then you copy that dashboard and create a whole new set of filters for Team Delta:

Then you copy that dashboard and create a whole new set of filters for Team Tango… you see where this is going. And what if you want to make a change or add a new gadget to one of those dashboards? You’re going to need to hire a lot of interns for all that manual clicking or you’ll waste your entire life.

There must be a better way.

Let’s create a new dashboard and use the Custom Charts Simple Search gadget to dynamically change the data displayed.

With the Simple Search gadget, you can build a customizable interactive searcher directly on a dashboard.

View the JQL query used in the search with the “Show JQL” button.

Use the actions menu to reset the search back to defaults as well as see the Simple Search Unique ID used to connect to Custom Charts.

Clicking the “Search” button on the Simple Search gadget updates all linked charts with the new results.

Each Custom Chart can use a different Simple Search gadget, allowing you to build completely customized dashboards.

In the Simple Search editor, you can set the default values for the main search fields.

To connect a Simple Search gadget to a Custom Chart select "Simple Search Gadget" from search dropdown selector and choose the Unique ID from the list.

And that’s all you need to do!

Custom Charts Simple Search gadget is currently available on Jira Cloud and will be being released on Jira Server & Data Center and Confluence Cloud, Server & Data Center.

Install Custom Charts for Jira from the Atlassian Marketplace and make your Jira reports dynamic, for everyone, today, and see why it's an Atlassian Staff Pick for 2020.

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